time

Unit 48
Asking for a deadline extension

職場攻略/辦公日常
English for the workplace/Communication in workplace

BRAIN STORM

Share your ideas with your teacher and try to make sentences.

Have you ever been pressured by the upcoming deadline?

VOCABULARY

Repeat  these  sentences  after  your  teacher.

1. extend (v.) 延長,使延期
There are plans to extend the no-smoking area.
有計劃擴大禁煙區。 

2. deadline (n.) 最後期限;截止日期
I prefer to work to a deadline.
我更喜歡在截止日期前工作 

3. delayed (n.) 延誤的,延遲的;延期的
It may well be that the train is delayed.
很可能火車晚點了。 

4. panic (n.) 驚慌,恐慌
They were in a state of panic.
他們處於恐慌狀態。 

5. put off  推遲,拖延
Don’t put off today’s work until tomorrow.
不要把今天的工作推遲到明天。 

6. interns (v.) 實習生
Ms. Julie oversees about 15 interns a year.
朱莉女士每年監督大約 15 名實習生。 

7. appreciate (v.) 感激
I’d appreciate your input on this.
我很感激你對此的意見。 

8. in advance 提前,預先
A 10% deposit is payable in advance.
需提前支付 10% 的押金。 

Dialogue

Read the dialogue aloud with your teacher.

Hi, Monica. How’s the project coming?
嗨,Monica。項目進展得怎麼樣?

Actually, we’re not on schedule. Could we extend the deadline by a week?
事實上,我們不能按計劃完成了。可以把截止日期往後延一周嗎?

Hmm, I can give you a few extra days, but not a week. Why is it delayed?
 嗯,我可以再給你幾天時間,但是拖一周不行。為什麼會延期呢?

We don’t have enough staff, so we’re behind schedule. I’m starting to panic a little.
我們人手不夠,所以項目進度滯後了。我就有點著急了。

Ah, well, put off some other tasks until you’re done. I’ll also get some interns to help you.
那先把其他的任務放一邊,等這個項目完成之後再做。我會給你派幾個實習生過來。

Wow, thanks. I really appreciate that.
哇,謝謝。太感謝了。

No problem. Next time you’re behind on something, don’t be afraid to ask for help.
客氣了。下次項目進度落後時,儘管來找我。

Ok, I’ll let you know well in advance so we have time to get it done.
好的,我會儘早提前告訴你,這樣我們就有時間完成任務了。

Great. Anyway, I look forward to seeing your finished product.
好的。不管怎樣,我很期待看到你們的成果。

Article

Read the article aloud with your teacher.

 

How to stop missing deadlines once and for all

 

1. Now, you have a 3-day week. Plan with it.

Starting today, plan your tasks taking into account that your week ends on Wednesday. Distribute all the hardest tasks and most important tasks between Monday, Tuesday and Wednesday. The other days you leave opened. Having a lighter workload on Thursday and Friday, you will be able to adapt your journey when run into the unexpected, but without all that stress you live today.

2. You need technology. Use a task manager.

Now that you have the planning of your smart 3-day week, put all your to-do in your task manager, because it will organize your routine. Just set the delivery date of each task to two or three days before the optimistic deadline (it’s because of it that you get stressed, remember?). The tool will set for you an order of priority and notify you when to start scheduled and repetitive tasks – a great idea for those who live under the impression that it’s missing something.

3. You may try to give up. Make a public commitment.

“I solemnly swear to finish this task at 5pm.” This is not exactly what you need to do, but it’s something like that. If you make a commitment only to yourself, no one will know if you don’t fulfill it. So tell your to-do in a loud tone to your leader or some colleague you admire. With vanity at stake, you may even be late, but it won’t be for lack of will – and that’s a big step to becoming the more productive person you have ever known.

DISCUSSION

Make a conversation with your teacher.

1.What do you think is the purpose of having a deadline at a task from work / school?
2.What are the preparations that you can do, to avoid passing the task past the deadline?
3.What are the attitudes and behaviors that you should have, to avoid passing the task past the deadline?