Unit 05
Formatting a word
document
職場攻略/辦公日常
English for the workplace/Career Development
BRAIN STORM
Share your ideas with your teacher and try to make sentences.
What type of documents do you edit on the Microsoft Word application?
VOCABULARY
Repeat these sentences after your teacher.
1. document (n.) 文檔
What document are you reviewing right now?
你正在審核什麼文件？
2. revised (v.) 修訂的
Please review the revised document.
請查看修訂後的文件。
3. formal (adj.) 正式的
This is too formal; use an informal tone.
這太正式了； 用非正式的語氣。
4. comprehend (v.) 理解
Read and comprehend the story.
閱讀並理解故事。
5. displayed (v.) 呈現
The errors are displayed in the document.
錯誤顯示在文檔中。
6. convert (v.) 轉換
Can you convert the document to a pdf one?
你可以將文檔轉換為pdf嗎？
7. copied (v.) 複製，拷貝
This document is obviously copied.
該文件顯然是被複製的。
8. select (v.) 選擇
You can select which one is better to read.
你可以選擇閱讀效果更好的一種。
Dialogue
Read the dialogue aloud with your teacher.
Hey Jennifer, I took a look at the document. There are a few things that need to be revised.
Since this document is for a meeting, the title font should be a little more formal.
嘿Jennifer，我看了一下文檔，有些東西要改一下。
既然這份文檔是要開會用的，標題的字體應該要更加正式一點。
Ok, I’ll change it then.
好的，那我改一下。
Good. Also, this data would be easier to comprehend if it was displayed as a table.
好。另外，這些數據如果放在表格里會更通俗易懂一些。
Ok. I’ll convert that information into a table.
好的，我會把這些信息做成表格的。
Also, the formatting here is different from the rest. We need to adjust that.
還有，這裡的格式和其他地方的不一樣，我們需要改一下。
This information is copied from another document. The document had a completely different format. I wasn’t able to change it.
這些信息是從其他地方拷貝過來的。那份文檔的格式完全不同，我改不了。
You can use the format painter. It’s the icon that looks like a paintbrush. First,
select the text whose format you want to copy, click on the format painter, and then select the section that you want to change. And there you go!
你可以用格式刷，就是那個像油漆刷一樣的按鈕。首先，選中你想複製的文本，點擊格式刷，然後選擇你想要修改的 文本，就行啦！
Wow! That was simple. Thanks! It’s good to know how to use that brush.
哇！那麼簡單。謝謝啦！知道怎麼用格式刷很重要啊。
Also, this section here is unnecessary. You can omit it.
另外，這一部分不需要，你可以省略掉。
Ok.
好的。
Edit the document and when it’s done print out fifteen copies.
把文檔編輯一下，編輯好了印十五份出來。
Ok, thanks again for the help!
好的，再次感謝你的幫助！
Let's Practice
Make it right.
A : ______.
B :Ok, I’ll change it then.
1.We need to adjust that.
2.The title font should be a little more formal.
A :Also, this data would be easier to comprehend if it was displayed as a table.
B : ________.
1.Ok. I’ll convert that information into a table.
2.You can omit it.
There are a few things that need to be __________.
1.revised
2.revise
This information is _________ from another document.
1.copy
2.copied
1. To ___ is to change or make sth. change from one form to another. display / convert
2. This toolbar ___ also indicates whether the debugger is on or off. icon / painter
3. The ___ is one of the most underused features of Excel which copies formatting from one place and applies it to another. paintbrush / format painter
4. All you need are ___ ingredients, a little time, and you’re ready to bake. a few / a bit
DISCUSSION
Make a conversation with your teacher.
1.What typing applications do you use to write or format documents?
